Course Scheduling Toolkit

Academic departments review the Schedule of Classes each semester and submit course changes to the Office of the Registrar.  Below are step by step instructions on the process.  These resources can be used as introductory documents to get started with course scheduling or as a refresher for those familiar with the course scheduling process. Per MSU’s space management policy all instructional space is scheduled in Ad Astra the universities centralized scheduling platform.

Please reach out to the Office of the Registrar at coursescheduling@montana.edu  with questions or to request an in person course scheduling training.

New program coordinators: You will need to contact Pamela Harvey for access to the dandd@sympa.montana.edu listserv. You will also need to fill out a Knox folder request through UIT.

Please note: When making changes to sections with current enrollment departments are responsible for contacting the enrolled students to notify them of the changes.

Course Scheduling General Information

A brief overview of the most critical things to keep in mind while dealing with Course Scheduling

 

Section Report Updates and Key

A how-to and brief description of the information found in the section report.

Schedule Section Change Form

Form used to make significant changes to a course after advising has begun for a term. Please note: capacity, instructor, and room changes can be requested at any time without the form. Form opens in a new window in DocuSign.

Special Topics

Form used to make significant changes to a course after advising has begun for a term. Please note: capacity, instructor, and room changes can be requested at any time without the form.

Available Room Search in AdAstra

Instructions on how to search for available rooms in Ad Astra and a direct link to reserve a space.

 

Standard Time Block Scheduling

All courses should follow standard meeting patterns unless otherwise approved.