This page is designed to help departments, offices, and student organizations find and reserve classrooms for events and courses. Please identify the preferred classroom, and use Astra Schedule to request room access using the appropriate form; the complete process is outlined below.  For parties that are not affiliated with MSU, please contact Conference Services at 406-994-3081 located in the Student Union Building (SUB), room 211.

If you are trying to reserve a room in the SUB or Inspiration Hall (NAH 201), please contact conference services.

If your event is within 48 hours, please email eventscheduling@montana.edu directly with your request.

Search for an Available Room

Beginning the Search

  • Open Astra Schedule
  • Click on "Events" in the banner along the top of the screen

arrow to events

  • Click "Request Event"

request event

This will bring you to the Room Request form.

  • Enter the “Event Title”, “Event Estimated Attendance”, "Event Type", and “Event Description” event title, estimated attendance, description

Add a Meeting

  • Click on "Add Meeting"

For a Single Meeting

  • Click on the "Single Meeting" radio button (this is the default).
  • Enter the Start Time and the End Time.
  • Enter the Start Date and the End Date.
  • Enter the Meeting Name and "Add Meeting."

 create meeting

For Multiple Meetings

  • Click on the "Multiple" radio button.
  • Enter the Start and End times.
  • Select the appropriate days on the calendar and use the arrow button to add them to the list of multiple meetings.
  • Enter the Meeting name and "Add Meeting."

selecting multiple meetings

For Recurring Meetings

  • Click on the "Recurring" radio button.
  • Enter the Start and End times.
  • Select the appropriate Recurrence Pattern along with the “Start” and “End by” date.
  • Enter the Meeting Name and "Add Meeting."

creating recurring meeting

Finding a Room

  • Click "Request Rooms" and choose an available room from the list below that fits the capacity of your event.
    • To see room and attributes, hover mouse over target icon.
    • Scheduling authority is in the description field. The Room Request form defaults to Registrar's Office controlled spaces.

room capacity

  • Once you have chosen a room, click the room to “Select” and hit OK.

 select room

Finishing your Event Request

  • Fill out "Contact Name", "Contact Email" and the "Name of the Department or Student Organization" hosting the event, and click "Submit".

contact info

 

 

Astra Schedule